Kidtime Christian Academy FAQs
Please review our FAQs for answers to most of the common questions we receive on a regular basis
Where are you located?
We are conveniently located close to the charming town of Hamilton, VA. We are approximately 1. 75miles from RT 7.
What are your school hours?
We are open from 6:30am to 6:00pm Monday - Friday.
Are you an all-year preschool?
Yes we are. Our core preschool curriculum is delivered during the normal school calendar year. During the summer, we provide creative, fun, and engaging themes including outdoor fun.
What is your inclement weather policy?
KCA follows Loudoun County Public School's administrative staff inclement weather policy. From time to time, we may have to make last-minute adjustments and either open school later or close early if inclement weather conditions worsen which may impact the safety of our staff and students.
Do you offer extended care?
Yes. Extended care is included with both our full-time and part-time programs but is limited to 10 hours per day. Extended care is not offered for our morning programs.
Do you offer a certified curriculum?
Yes. We use the Creative Curriculum and the Gospel Light Curriculum. We are also a member of Virginia Quality and we have achieved a Level 2 Certification. We partner with Virginia Quality because it provides us with the flexibility and resources that lead to continuous quality improvement resources to ensure that every child is continuously learning, growing, and thriving.
When are meals served?
We serve a snack at 9am and around 3:00pm.. Lunch is served around 12:15pm. No provisions can be made to serve snacks after 9:00am.
What is your inclement weather policy?
We care about the safety and well being of all families, students and staff. We adhere to the Loudoun County School Inclement Weather Policy (Administrative Office Schedule) regarding delays or closures. If LCPS announces a 2-hour delay and admin offices are open on time, then we will be open on time. This helps us ensure safety for all. You may also call our office for further announcements and updates. Additionally, we may also notify you of any changes via phone call, text messaging, twitter, or email if the severity of the weather causes us to open later or close early.
What is the latest I can pick my child up?
You must pick up your child no longer then 10 hours if enrolled in our part-time or full-time program and no later then 6:00pm. We will enforce our late fee policy for late pick-ups. Our late policy can be found in our family handbook.
What is your discipline policy?
We redirect your child while teaching positive character traits and Conscious Discipline. More information regarding our discipline policy can be found in our KCA Family Handbook.
Can I change my program anytime?
Families have the option to switch programs with proper notice. There is a $35 administration fee to change a student's program. This fee covers administration, resource scheduling, supplies, and meal adjustments.
Please note: KCA programs are based on availability and a first-come-first-serve basis. A non-refundable security deposit and an email in writing with your student's desired start date will secure your spot for up to 90 days.
I am interested in enrolling my child in the part-time program, what days are available to me?
You can choose any 3 of the week that work best with your schedule. you cannot swap out those days due to potential staff-to-student ratios. Our part-time programs are static. Once you choose your days, your days are locked. As an alternative, you can request a drop-in day. We also offer parents the option to upgrade to our full-time program anytime.
Do you accept drop-ins?
Yes. We need an email or tadpoles request sent to us within 24 hours to verify availability, Once verified, we will respond with an approval. We will ACH debit your account the following week.
Can we bring in home-baked goodies or other snacks?
For the health and safety of all, we do not allow home-baked goods or other home-prepared foods to be brought in due to the possibility of cross-contamination with tree nut food products. Any store-bought goodies you plan on bringing in must be nut-free and pre-approved by one of our team members.
Can my child start without the school entrance form?
We must have all registration, health record forms, updated immunization records, and a copy of the student’s birth certificate on file before the first day of school and the VA entrance form within 30 days after the start date.
Do you allow class birthday parties?
Yes. We celebrate birthdays and host birthday parties once per month during lunchtime. Parents can participate in their child's Pizza Party. Instead of catered lunch, KCA will provide pizza, fruit, and nut-free fresh cupcakes or birthday cakes from local bakeries that offer tree nut-free baked goods.
Can I pick my child up early?
Yes. We request that parents contact our staff before picking up your child early so that we can prepare your child for dismissal.
Can I volunteer and partner with KCA for special events, field trips, and other activities?
We love volunteers and we welcome parent participationion. Just contact us to sign up!
Which holidays do you observe and are closed for?
KCA is closed on the following holidays:
Labor Day
Columbus Day
Veteran's Day (Conference Day)
Thanksgiving Day and the day after
Christmas Eve and Christmas Day – When Christmas Day falls on the weekend then KCA is closed the following Monday - Note: We may decide to close the rest of the week if we have very low participation
Closed by noon on New Year’s Eve
New Year's Eve - Close at noon
New Year's Day – When New Year’s Day falls on the weekend then KCA is closed the following Monday
Dr. Martin Luther King Jr. Day
President's Day
Good Friday (Parent-Teacher Conference Day)
Memorial Day
Juneteeth
4th of July - if the 4th of July falls on a Saturday, we will be closed on Friday, if Sunday, then we will be closed on Monday.
Second or Third Friday Closed in August for Teacher In-Service Day
What other days do you close for?
KCA will close for 1 day sometime in mid-August for staff training and classroom setup before the start of the school year.
If my child’s fifth birthday is after September 30, can he/she enter Kindergarten at a VA Public School?
No. The Code of Virginia (22.1-1) defines a person of school age as being 5 by September 30. Don't worry, we offer a nationally certified pre-K curriculum for our thriving 5-year-old students.
What is included in the tuition rate?
At KCA, we strive to deliver excellent educational experiences, quality care, and tremendous value for our families.
Our full-time tuition includes the curriculum, morning and afternoon snacks, catered lunch, arts and crafts supplies, field trips, and special events.
Our part-time tuition includes the curriculum, morning and afternoon snacks, catered lunch, arts and crafts supplies, field trips, and special events.
Our half day morning and afternoon programs will include a snack.
Is there a registration fee to enroll my child?
KCA charges a one-time registration/enrollment fee of $150 per family to reserve your child's spot.
Do we have to purchase backpacks/school supplies?
Backpacks and or handbags are required. We will provide a list of supplies your child will need before their first day of school. The curriculum and supplies are included.
How is tuition collected?
We collect tuition via secure and encrypted ACH debit withdrawals from your checking account. Weekly payments are collected on the first business day of every week or the first Monday of every new month if you opt for monthly tuition payments based on the number of Monday;s in a month,
Do we pay when we pull our child for vacation or when you are closed on holidays and snow days?
Yes, We are a year-round open private preschool. This allows us to maintain our operational expenses, retain our team, and remain competitive.
Do we pay if we decide to pull our child out at the end of the school year?
You only pay if you decide to keep them enrolled in our program. Once you decide to remove your child from our program, we will need at least a two-week written notice.
Please contact us if you have further questions regarding our program.