Kidtime Christian Academy FAQ's
Please review our FAQs for answers to most of the common questions we receive on a regular basis
General Program FAQs
Where are you located?
We are conveniently located close to the charming town of Hamilton, VA. We are approximately 1.75miles from RT 7.
What are your school hours?
We are open from 6:30am to 6:00pm Monday - Friday
Do you offer extended care?
Yes. Extended care is included with both our full-time and part-time programs but are limited to 10 hours a day. Our 2-year-old morning program is excluded and is limited to 3 hours daily from 9am to 12pm.
Do you offer a certified curriculum?
Yes. We use the Creative Curriculum and the Gospel Light Curriculum. We are also a member of Virginia Quality and we have achieved a Level 2 Certification. We partner with Virginia Quality because it provides us with the flexibility and resources that lead to continuous quality improvement resources to ensure that every child is continuously learning, growing, and thriving.
When are meals served?
We serve a morning snack at 9am and an afternoon snack around 2:30pm.. Lunch is served around 12:00pm. No provisions can be made to serve snacks after 8:45am..
What is your inclement weather policy?
We care about the safety and well being of all families, students and staff. We adhere to the Loudoun County School Inclement Weather Policy (Administrative Office Schedule) regarding delays or closures. If LCPS announces a 2-hour delay and admin offices are open on time, then we will be open on time. This helps us ensure safety for all. You may also call our office for further announcements and updates. Additionally, we may also notify you of any changes via phone call, text messaging, twitter, or email if the severity of the weather causes us to open later or close early.
What is the latest I can pick my child up?
You must pick up your child no later then 12:00pm daily for the morning program and no longer then 10 hours if enrolled in our part-time or full-time program and no later then 6pm. We will enforce our late fee policy for late pick-ups. Our late policy can be found in our family handbook.
What is your discipline policy?
We redirect your child while teaching positive character traits and Conscious Discipline. More information regarding our discipline policy can be found in our KCA Family Handbook.
Can I change my program anytime?
Families have the option to switch programs with proper notice. There is a $35 administration fee to change a student's program. This fee covers administration, resource scheduling, supplies, and meal adjustments.
Please note: KCA programs are based on availability and on a first-come-first-serve basis. A non-refundable security deposit and an email in writing with your student's desired start date will secure your spot.
I am interested in enrolling my child in the part-time program, what days are available to me?
You can choose any 3 or 4 days of the week that works best with your schedule when you enroll your child. Once chosen, those days cannot be changed. As an alternative, you can request a drop-in day. We also do offer parents the option to upgrade to our full-time program anytime. Our full-time program delivers the highest value. Program availability is based on a first-come-first-serve basis.
If my child is enrolled in your part-time program, then do you accept drop-ins?
Yes for families who have their students enrolled in our part-time programs. We need an email request sent to us within 24 hours to verify availability, If it is available, then we will respond back with an approval email. We will ACH debit your account based on our half-day or full-day rates the following week.
If my child is enrolled in your part-time program, then can I switch or swap their days, especially when you are closed due to snow or a Federal holiday?
If you enroll your child in our part-time 3 days or 4 days program, then you cannot swap out those days due to potential staff-to-student ratios. Our part-time programs are static programs. Once you choose your days, your days are locked.
Do you guarantee that my child will be able to re-enroll in your program if I pull my child from the program for summer break?
KCA can reserve your slot if you pre-pay your first week's tuition via secured ACH debit when your child returns at the start of the school year. The tuition prepayment will secure your child's spot through the summer. If you decide not to return in the fall, then your prepaid tuition is non-refundable.
Can we bring in home-baked goodies or other snacks?
For the health and safety of all, we do not allow home-baked goods or other home-prepared foods to be brought in due to the possibility of cross-contamination with tree nut food products. Any store-bought goodies that you plan on bringing in must be nut-free and pre-approved by one of our admin team members.
Can my child start without the school entrance form?
We must have all registration, health record forms, updated immunization records, and a copy of the student’s birth certificate on file prior to the first day of school and the VA entrance form within 30 days after the start date.
Do you allow class birthday parties?
Yes. We celebrate birthday's and host birthday parties once per month during lunchtime. Parents can participate in their child's Pizza Party. Instead of catered lunch, KCA will provide pizza, fruit, and nut-free fresh cupcakes or birthday cakes from local bakeries that offer tree nut-free baked goods.
Can I pick my child up early?
Yes. We request that parents contact our staff prior to picking up your child early so that we can prepare your child for dismissal. Authorized parents and caregivers will have access to enter the facility during regular school hours.
Can I volunteer and partner with KCA for special events, field trips, and other activities?
We encourage all families to participate and partner with us. Just contact us to sign up!
Which holidays do you observe and are closed for?
KCA is closed on the following holidays:
Thanksgiving Day and day after
Christmas Eve and Christmas Day – When Christmas Day falls on the weekend then KCA is closed the following Monday - Note: We may decide to close the rest of the week if we have very low participation
Closed by noon on New Year’s Eve
New Year's Eve - Close at noon
New Year's Day – When New Year’s Day falls on the weekend then KCA is closed the following Monday
Dr. Martin Luther King Jr. Day
4th of July - if the 4th of July falls on a Saturday, we will be closed on Friday, if Sunday, then we will be closed on Monday.
Second or Third Friday Closed in August for Teacher In-Service Day
If my child’s fifth birthday is after September 30, can he/she enter Kindergarten at a VA Public School?
No. The Code of Virginia (22.1-1) defines a person of school age as being 5 by September 30. We understand that this is obviously challenging for many families. As an alternative, we offer a nationally certified pre-K curriculum and depending on demand and capacity, we may offer full-day Kindergarten in the near future.
What is included in the tuition rate?
At KCA, we strive to deliver excellent educational experience, quality care and tremendous value for our families.
Our full-time tuition includes the curriculum, morning and afternoon snack, catered lunch, arts and crafts supplies, field trips and special events.
Our part-time tuition includes the curriculum, morning and afternoon snack, catered lunch, arts and crafts supplies, field trips and special events.
Our weekly 2 years old morning only tuition includes the curriculum, arts and crafts supplies, and special events.
Do you offer part-time after school care for kindergarteners, first and second graders?
Yes, we do, however, it is based on space availability. You can initially choose what days work best for you or sign up for weekly after school enrichment.
Do you offer after school shuttle service?
After school shuttle service is not currently available, however, If your child is enrolled at Hamilton Elementary School, you can request to have them dropped off at our school if they are enrolled in our after school enrichment program.
Is there a registration fee to enroll my child?
KCA charges a one-time registration/enrollment fee of $125 per child and a $35 re-enrollment registration fee if you decide to pull them for summer break and re-enroll them back in the fall. Note: We do not reserve slots. They are available on a first-come/first-served basis.
Do we have to purchase backpacks/school supplies?
Backpacks and or handbags are required. We will provide a list of supplies that your student will need prior to their first day of school. The curriculum is included.
How is tuition collected?
We collect tuition via secure and encrypted ACH debit withdrawals from your checking account. Weekly payments are collected on the first business day of every week or on the first Monday of every new month.
Do we pay when we pull our child for vacation or when you are closed on holidays and snow days?
Yes, We are a year-round open private preschool. This helps keep our rates competitive and allows us to retain our team and provide them with paid holidays and snow days off.
Do we pay if we decide to pull our child out at the end of the school year?
You only pay if you decide to keep them enrolled in our program. Once you decide to remove your child from our program, we will need at least a two week written notice. Tuition and if applicable, any early termination fees will be assessed and collected on the last week of enrollment.
Can you hold my child's slot if we decide to pull him/her for summer break?C
If you decide to pull your child for any reason, then your child's spot can be put on hold only if we collect one week's tuition which will be non-refundable if you decide not to re-enroll your child back into the program.
Please contact us if you have further questions or would like to learn more about our program.