Kidtime Christian Academy FAQs 

Please review our FAQs for answers to most of the common questions we receive on a regular basis

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Where are you located?
We have two schools. Our first school is located in Hamilton, VA and our second school is located in Stephens City, VA. Our Stephens City location offers infant and toddler care. Both schools offer part time and full time pre-k, and after school programs.

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What is your school address?

Our Hamilton School is located at 71 N. Laycock St Hamilton, VA 20158

Our Stephens City School is located at 4701 Valley Pike Stephens City, VA 22655

What are your school hours?
We are open from 6:30am to 6:00pm Monday - Friday. 

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Are you affiliated with a SVBC or any other church organization?

No, we are not affiliated with any church organization. As a Christian Faith-based private school, we believe in:

God’s Word
We believe the Bible is God’s special book. It tells us the truth about who God is, how much He loves us, and how we can live for Him.
“All Scripture is God-breathed and is useful for teaching, rebuking, correcting and training in righteousness.” (2 Timothy 3:16)

One God, Three Persons
We believe there is only one true God. He is three in one—God the Father, God the Son (Jesus), and God the Holy Spirit.
“Hear, O Israel: The Lord our God, the Lord is one.” (Deuteronomy 6:4)
“Go and make disciples… in the name of the Father and of the Son and of the Holy Spirit.” (Matthew 28:19)

Jesus is Our Savior
We believe Jesus is God’s Son. He came to earth, lived a perfect life, died on the cross to take away our sins, rose from the dead, and will come again.
“Christ died for our sins… He was buried, and… was raised on the third day.” (1 Corinthians 15:3–4)

The Holy Spirit Helps Us
We believe God’s Spirit lives in everyone who trusts in Jesus. He helps us make good choices, comforts us, and gives us strength to serve others.
“The Holy Spirit… will teach you all things.” (John 14:26)

God’s Gift of Salvation
We believe we can’t earn our way to heaven by being “good enough.” Eternal life is God’s free gift when we trust in Jesus.
“For it is by grace you have been saved, through faith… it is the gift of God.” (Ephesians 2:8)

God’s Family
We believe everyone who loves and follows Jesus is part of His big family, the Church. We are called to love, help, and forgive each other.
“You are all the body of Christ, and each one of you is a part of it.” (1 Corinthians 12:27)

Living Like Jesus
We believe God wants us to be kind, honest, loving, and forgiving—just like Jesus.
“Follow God’s example… and walk in the way of love.” (Ephesians 5:1–2)

Sharing God’s Love
We believe Jesus wants us to tell others about Him and share His love with all people. 
“Go into all the world and preach the gospel to all creation.” (Mark 16:15)

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What ages do you accept? We offer infant care as young as 6 weeks of age through 10 years of age for after school care at our Stephens City location. We offer Pre-K care as young as 2 years of age and through 10 years of age for after school care at our Hamilton location. 

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​​Are you open all-year?

Yes we are.

 

What type of programs are available throughout the year?

Our pre-k program is delivered during the normal school calendar year. During the summer, we provide creative, fun, and engaging learning themes for pre-k students and a fun summer camp program for our young school aged students at our Stephens City, VA location. 

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What is your inclement weather policy?

KCA follows Loudoun County and Frederick County Public School's administrative staff inclement weather policy. From time to time, we may have to make last-minute adjustments and either open school later or close early if inclement weather conditions worsen which may impact the safety of our staff and students.   ​

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Do you offer a Virginia Pre-K accredited curriculum?

Our Pre-K program is built on the Creative Curriculum, a comprehensive, research-based approach that uses exploration and discovery as pathways to learning. This curriculum fosters confidence, creativity, and critical thinking skills while providing developmentally appropriate, content-rich experiences for children of diverse backgrounds and skill levels. With clear goals and objectives, educators can effectively track each child’s learning and growth.

In addition to academic development, your child will experience fun Bible stories and engaging worship time through the Gospel Light Curriculum. Weekly Bible lessons, a monthly Bible verse, and activities rooted in the Word of God encourage spiritual growth. We encourage parents to review the stories and Bible verses at home with your kids to strengthen their memory.

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Are snacks and lunch provided? Yes. Snacks and a hot lunch are included with tuition.  We provide a morning and afternoon snack and a hot lunch daily for our pre-k students enrolled in our program and an afternoon snack for our after school students.

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When are meals served?
We serve a snack at 9am and around 3:00pm.. Lunch is served around 12:15pm. No provisions can be made to serve snacks after 9:00am.

Why is care limited to 10 hours per day?

We limit our programs to a 10-hour day to support children's overall wellbeing by preventing fatigue, overstimulation, and extended separation from family, which can impact emotional and behavioral development. This schedule ensures children have time to rest, bond with their families, and maintain a healthy routine. A 10-hour day offers a balance between meeting families’ needs and keeping tuition affordable and sustainable. Our team is not just providing supervision—we are also delivering structured educational programs designed to support each child’s growth and development throughout the day.

We have a strict 10 hour limit policy. Example: If you drop off your child at 6:30 AM, pick-up must be no later than 4:30 PM. Late pick-ups will result in a late fee according to our policy.

What is your discipline policy?
We use constructive, positive methods to manage behavior. This includes setting clear behavioral expectations, explaining rules to children old enough to understand, modeling appropriate behavior, redirecting disruptive behavior, and supporting children’s emotional and social growth. More information can be found in our KCA Family Handbook.  

Can I change my program anytime?
Families have the option to switch programs with proper notice. There is an administration fee to change a student's program. This fee covers administration, resource scheduling, supplies, and meal adjustments. 

Please note: KCA programs are based on availability and a first-come-first-serve basis. A non-refundable security deposit and an email in writing with your student's desired start date will secure your spot for up to 90 days.

I am interested in enrolling my child in the part-time program, what days are available to me?

You can choose any 3 of the week that work best with your schedule. you cannot swap out those days due to potential staff-to-student ratios. Our part-time programs are static. Once you choose your days, your days are locked.  As an alternative, you can request a drop-in day. We also offer parents the option to upgrade to our full-time program anytime. 

Do you accept drop-ins? 
Yes. We need an email or Brightwheel message sent to us within 24 hours to verify availability, Once verified, we will respond with an approval. We will ACH debit your account the following week.

 

Can we bring in home-baked goodies or other snacks?
For the health and safety of all, we do not allow home-baked goods or other home-prepared foods to be brought in due to the possibility of cross-contamination with tree nut food products. Any store-bought goodies you plan on bringing in must be nut-free and pre-approved by one of our team members.

Can my child start without the school entrance form?
We must have all registration, health record forms, updated immunization records, and a copy of the student’s birth certificate on file before the first day of school and the VA entrance form within 30 days after the start date.

Do you allow class birthday parties?
Yes. We celebrate birthdays and host birthday parties once per month during lunchtime. Parents can participate in their child's Pizza Party. Instead of catered lunch, KCA will provide pizza, fruit, and nut-free fresh cupcakes or birthday cakes from local bakeries that offer tree nut-free baked goods.

Can I pick my child up early?
​Yes. We request that parents contact our staff before picking up your child early so that we can prepare your child for dismissal. 

 

Can I volunteer and partner with KCA for special events, field trips, and other activities?

We love volunteers and we welcome parent participation Just contact us to sign up!

Which holidays do you observe and are closed for?
KCA is closed on the following holidays:
Labor Day
Columbus Day

Day Before Election Day

Election Day

Veteran's Day (Conference Day)
Thanksgiving Day and the day after 
Christmas Eve and Christmas Day – When Christmas Day falls on the weekend then KCA is closed the following Monday - Note: We may decide to close the rest of the week if we have very low participation
Closed by noon on New Year’s Eve 
New Year's Eve - Close at noon

New Year's Day – When New Year’s Day falls on the weekend then KCA is closed the following Monday
Dr. Martin Luther King Jr. Day
President's Day

Good Friday (Parent-Teacher Conference Day)

Juneteeth
Memorial Day

4th of July - if the 4th of July falls on a Saturday, we will be closed on Friday, if Sunday, then we will be closed on Monday.

Second or Third Friday Closed in August for Teacher In-Service Day

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What other days do you close for? 

KCA will close for 1 day sometime in mid-August for staff training and classroom setup before the start of the school year.  

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If my child’s fifth birthday is after September 30, can he/she enter Kindergarten at a VA Public School?
No. The Code of Virginia (22.1-1) defines a person of school age as being 5 by September 30. Don't worry, we offer a nationally certified pre-K curriculum for our thriving 5-year-old students.
 

How do your tuition rates compare to other childcare and early education programs?

We understand how important affordable childcare and early education are for families. As a state-licensed private school, our tuition rates are, on average, 10% to 18% lower than regional and local market rates.

Our rates offer more than just childcare—they include a well-rounded, high-quality early education experience led by our dedicated and nurturing team. Tuition may vary based on school location, age group, and program selection.

We encourage all families to schedule a tour where we will provide a detailed overview of our tuition rates, allow you to explore the value of our programs, give you an opportunity to meet our talented and loving team, and find the best program for your family and child’s needs.

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What is included in the tuition rate? 

At KCA, we strive to deliver excellent educational experiences, quality care, and tremendous value for our families. Our full-time tuition includes the curriculum, morning and afternoon snacks, catered lunch, arts and crafts supplies, classroom tangibles, and special events.

Our part-time tuition includes the curriculum, morning and afternoon snacks, catered lunch, arts and crafts supplies, classroom tangibles, and special events.

Is there a registration fee to enroll my child?
KCA charges a one-time registration/enrollment fee of $150 per family to reserve your child's spot.  

Do we have to purchase backpacks/school supplies?
Backpacks and or handbags are required. We will provide a list of supplies your child will need before their first day of school. The curriculum and pre-k tangibles are included.
 

How is tuition collected?

We collect tuition via secure and encrypted ACH debit through our Brightwheels platform from your checking account. Weekly payments are collected on the first business day of every week. 

Do we pay when we pull our child for vacation or when you are closed on holidays and snow days?
Yes, We are a year-round school. Our monthly program is no different then a monthly gym membership. This allows us to maintain our operational expenses, retain our team, and continue to deliver value.

Do we pay if we decide to pull our child out at the end of the school year?
You only pay if you decide to keep them enrolled in our program. Once you decide to remove your child from our program, we will need a one month written notice. This is required so that we can properly adjust our staffing to student ratios and resources.

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Please contact us if you have further questions regarding our program.