Kidtime Christian Academy FAQ's
Please review our FAQs for answers to most of the common questions we receive on a regular basis
General Program FAQs
Where are you located?
We are conveniently located close to the charming town of Hamilton, VA. We serve families of preschoolers who are located in Leesburg, Hamilton, Purcellville, Round Hill, Waterford and the surrounding areas of western Loudoun County.
What are your school hours?
We are open from 6:30am to 6:00pm Monday though Friday.
When is breakfast served?
We don't serve breakfast, however, we do serve a morning snack at 8:30 am. No provisions can be made to serve snacks after 8:45am.
What is your inclement weather policy?
We care about the safety and well being of all families, students and staff. We adhere to the Loudoun County School Inclement Weather Policy to ensure the safety of all. You may also call our office for further announcements and updates. Additionally, we may also notify you of any changes via phone call, text messaging, twitter, or email if the severity of the weather causes us to open later or close early.
What is the latest I can pick my child up?
You must pick up your child no later then 6:00PM if enrolled in our part-time, full-time or after school program. Students enrolled in our morning program must be picked by noon daily. Late fees apply. Please reference our family handbook for more information.
What is your discipline policy?
We redirect your child while teaching positive character traits and Conscious Discipline. More information regarding our discipline policy can be found in our KCA Family Handbook.
Can I change my program anytime?
Families have the option to switch programs if the type of program is available
If the program type is available, there is a $35 administration fee to change a student's program. This fee cover administration, resource scheduling, supplies and meal adjustments.
Please note that all KCA programs are based on availability and on a first-come-first serve basis. A non-refundable security deposit and an email in writing with your student's desired start date will secure your spot.
Do you accept drop-ins?
Yes, but only for families who have their students enrolled in our part-time programs. Simply send us an email request within 24 hours to verify availability, if it is available, then we will respond back with an approval email and the approved amount. We will then ACH debit your account based on our half day or full day rates the following Monday.
Do you guarantee that my child will be able to re-enroll in my program if I pull my child from their program for summer break?
KCA can only guarantee enrollment availability if you provide at least a month's notice in writing via email with the last week of enrollment and the first week of re-enrollment, and a week's non-refundable security deposit is collected via ACH debit to secure your child's spot.
Do you offer after school care?
Yes, we currently offer after school care. School shuttle service is available for half-day Kindergarten and First Grade students attending Kenneth Culbert Elementary school. Hamilton Elementary students can be dropped off directly at KCA if you choose to enroll your child in our after school program.
Can we bring in any home baked goodies or other snacks?
For the health and safety of all, we do not allow home baked goods or other home prepared foods to be brought in due to the possibility of cross contamination with tree nut food products.
Can my child start without the school entrance form?
We must have all registration, health record forms, updated immunization records, and a copy of the student’s birth certificate on file prior to the first day of school and the VA entrance form within 30 days after the start date.
Do you allow class birthday parties?
Yes. We celebrate birthday's and host birthday parties once per month during lunch time. Parents can participate. Monthly Birthday Parties will be posted on our Parent's Corner Page. Instead of catered lunch, KCA will provide pizza, fruit, and nut free fresh cupcakes or birthday cakes from local bakeries that offer tree nut free baked goods.
Can I pick my child up early?
Yes. We request that parents contact our staff prior to picking up your child. Authorized parents and caregivers will be given access and enter the facility during regular school hours.
Which holiday's do you observe and are closed for?
KCA is closed on the following holidays:
Thanksgiving Day and day after
Christmas Eve and Christmas Day – When Christmas Day falls on the weekend then KCA is closed the following Monday
Closed by noon on New Year’s Eve
New Year's Day – When New Year’s Day falls on the weekend then KCA is closed the following Monday
Dr. Martin Luther King Jr. Day
4th of July
Third Friday in August for Teacher In-Service Day
If my child’s fifth birthday is after September 30, can he/she enter Kindergarten at a VA Public School?
No. The Code of Virginia (22.1-1) defines a person of school age as being 5 by September 30. We understand that this is obviously challenging for many families. As an alternative, we offer a nationally certified pre-K curriculum and depending on demand and capacity, we may offer full day Kindergarten in the near future.
KCA Program FAQs
I am interested in enrolling my child in the part time program, what 3 days are available to me?
You can initially choose any 3 days that works best with your schedule. Once chosen, those days cannot be changed until the end of the school year. As an alternative, we do offer parents the option to also enroll your child in a four or five day program. Availability is based on a first-come - first serve basis.
Is the program curriculum, snacks, special events, guest entertainers and art and crafts supplies included in the tuition rate?
Yes, if your child is enrolled in our full or part time program then snacks and meals are included. Snacks only for our after school program. We collect an annual $100 fee (prorated during the school year) for field trips if your child is 3 or 4 years of age and you give them permission to participate in field trips during the school year.
Do you offer part time after school care for kindergarteners, first and second graders?
Yes. You can initially choose what days work best for you or sign up for weekly after school enrichment.
Where do you offer after school shuttle service?
After school shuttle service is available from Kenneth W. Culbert Elementary School. If your child is enrolled at Hamilton Elementary School, you can request to have them dropped off at our school if they are enrolled in our after school enrichment program.
How much do you charge for after school shuttle service?
After school shuttle service costs an additional $5 per trip per day.
Is there a registration fee to enroll my child?
KCA charges a one time registration/enrollment fee of $100 per child and a $35 re-enrollment registration fee if you decide to pull them for summer break and re-enroll them back in the fall. Note: We do not reserve slots. They are available on a first-come/first-served basis.
Do we have to purchase backpacks/school supplies?
Backpacks and or handbags are required. We will provide a list of supplies that your student will need prior to their first day of school. The curriculum is included.
Do you have a monthly rate or just a weekly rate?
Our tuition rate structure is based the type of program chosen. Our tuition is based on a weekly rate, but we can accommodate a monthly tuition ACH debit. All payments are withdrawn through secured and encrypted ACH debit withdrawals from your checking account. Weekly payments are collected on the first business day of every week. Monthly tuition is debited on the first Monday of every new month.
Do we pay when we pull our child for vacation?
Yes, if your child is enrolled in a full time or part time program throughout the year. This helps keep our rates competitive and allows us to retain our certified, experienced and passionate staff.
Do we pay if we decide to pull our child out at the end of the school year?
If you decide to pull your child for any reason, then your child's spot cannot be held, however, you have the ability to re-enroll your child back into their program if their slot is still available. There is only a non-refundable $35 re-enrollment registration fee that must be paid via ACH to re-enroll.
Feel free to contact us if you have questions or would like to learn more about our program.